Military records and HR administration specialist

UNIQA Insurance Company – a leader of the Ukrainian insurance market and part of the Austrian UNIQA Insurance Group, one of Europe’s largest insurance groups – invites a Military records and HR administration specialist.

Your key responsibilities:

• Maintain military records of employees in accordance with applicable legislation
• Liaise with Territorial Recruitment and Social Support Centers (TCR & SSC), including reporting, record reconciliation, and support during inspections
• Prepare employee reservation (draft deferment) documentation and monitor validity periods
• Draft orders and documentation related to military records management and employee reservation processes
• Advise managers and employees on military records and compliance requirements
• Participate in compliance processes, including updating internal policies and preparing documentation for fit-and-proper assessments and business reputation reviews of key personnel
• Prepare responses to inquiries from the National Bank of Ukraine (NBU), auditors, and government authorities

What is important for this role:

• 1-2 years of experience in military records management or HR administration
• Knowledge of legislation related to military registration, mobilization, employee reservation (draft deferment), and labor law
• Proven experience interacting with Territorial Recruitment and Social Support Centers (TCR & SSC)
• High attention to detail, strong organizational skills, and responsibility when handling documentation and personal data
• Proficiency in MS Word and Excel, with experience using record-keeping systems and maintaining documentation

Preferred qualifications:

• Legal education or experience in Compliance or HR
• Experience managing employee reservation processes for a critical infrastructure or strategically important enterprise
• Experience working within a regulated financial institution (bank, insurance company) or interacting with the National Bank of Ukraine
• Experience drafting internal regulatory documents, including policies, procedures, and job descriptions

What you will get by joining UNIQA:

• Competitive salarywith stable and timely payments
• Hybrid working model: office-based work with up to 50% remote work
• Professional development: free access to the Corporate University with dozens of learning programs
• International professional environment: as part of UNIQA Insurance Group, participation in cross-country projects with colleagues from 14 countries, gaining valuable international experience and development opportunities
• Health care support: free medical insurance and accident insurance, with the option to insure family members on preferential terms
• Mental health support: free psychological assistance service with a corporate psychologist
• Modern and safe office: fully equipped for comfortable work, with two shelters; pet-friendlyenvironment — you can come to work with your pet
• Parental support: employees may come to the office with their child when needed — a dedicated children’s room is available
• Social responsibility as part of our culture: systematic support of charitable initiatives and foundations, including those helping children, people with Down syndrome, and individuals affected by the war — this is a consistent stance, not one-off actions
• Additional benefits: discounts on company products and work in an environment that values expertise, partnership, and accountability

UNIQA has been operating in Ukraine for over 32 years, developing the insurance market and taking care of millions of customers.