HR administration specialist

UNIQA Insurance Company – a leader of the Ukrainian insurance market and part of the Austrian UNIQA Insurance Group, one of Europe’s largest insurance groups – invites a HR administration specialist.

Your key responsibilities:

HR administration

• Manage employee hiring, transfers, and termination processes
• Submit information to government authorities (Medoc, Pension Fund of Ukraine) and prepare Unified Social Contribution (USC) reporting
• Maintain personnel files, employment orders, labor contracts, and employment certificates
• Prepare internal and external HR reports

Leave and absence management

• Administer all types of employee leave and monitor leave schedules and balances
• Process other types of absences, including suspensions, donor leave, and similar cases

Sick leave administration

• Download and maintain sick leave records from the Pension Fund of Ukraine portal
• Enter data into internal systems and process documentation for payment

Time and attendance management

• Maintain employee work schedules
• Manage time and attendance records, including review, adjustments, and preparation of timesheets for salary advances and payroll processing

Requirements

• At least 2 years of experience in HR administration and personnel records management
• Knowledge of labor legislation
• Experience working with Medoc, Pension Fund systems, and USC reporting
• Proficiency in Excel, Word, and HR systems (1C/BAS/SAP HR)
• Strong attention to detail, organizational skills, discipline, and willingness to learn
• Preferred Qualifications
• Experience working in a large, structured organization with 300+ employees
• Experience participating in automation projects and ERP system implementation or migration
• Experience with electronic HR document management systems

What you will get by joining UNIQA:

• Competitive salarywith stable and timely payments
• Hybrid working model: office-based work with up to 50% remote work
• Professional development: free access to the Corporate University with dozens of learning programs
• International professional environment: as part of UNIQA Insurance Group, participation in cross-country projects with colleagues from 14 countries, gaining valuable international experience and development opportunities
• Health care support: free medical insurance and accident insurance, with the option to insure family members on preferential terms
• Mental health support: free psychological assistance service with a corporate psychologist
• Modern and safe office: fully equipped for comfortable work, with two shelters; pet-friendlyenvironment — you can come to work with your pet
• Parental support: employees may come to the office with their child when needed — a dedicated children’s room is available
• Social responsibility as part of our culture: systematic support of charitable initiatives and foundations, including those helping children, people with Down syndrome, and individuals affected by the war — this is a consistent stance, not one-off actions
• Additional benefits: discounts on company products and work in an environment that values expertise, partnership, and accountability

UNIQA has been operating in Ukraine for over 32 years, developing the insurance market and taking care of millions of customers.